Janus Enterprise constitution

Clause 1: Name

The social enterprise will operate under the name ‘Janus Enterprise’.

Clause 2: Aims and objectives

Janus Enterprise has been created to achieve the following aims and objectives:

  • To support individuals who have experience problematic drug and alcohol use.
  • To support individuals in to education and training.
  • To support the local and wider community to understand the impact of drugs and alcohol in their community.
  • To help local communities to build capacity in dealing with the impact of substance misuse in their community.
  • To provide a training resource for individuals, and the local communities.
  • To help to improve the social condition of the local comment by providing activities, group work provision and personality development workshops.     

Clause 2: Powers

  • The management committee will represent the views and needs of Janus enterprise and will hold the aims and objectives set out in the constitution.
  • The management committee will be enlisted with the powers to employ staff, including volunteers, paid staff required to carry out the objectives.
  • The management committee will be enlisted with the powers to remove paid and voluntary staff, if there is appropriate need.

Clause 3: Management committee

  • The management committee will be made up of a Chair (Diane Dugdale), a Treasurer (Christine Tooze) and a Secretary (Shelly Nobel).
  • The management committee will meet eight times a year or when deemed necessary.
  • The management committee will give approval to new members.
  • At least two thirds of the Management Committee must be present for it to be quorate or three committee members whichever is the greatest.
  • The Management Committee will give approval of new members.

Clause 4: Membership

  • Membership will be considered by the committee, these can be either individual people or other social enterprises.
  • Membership expressions of interest will be heard by the committee and voted on.

Clause 5: Duties of committee

  • The Chair, in conjunction with the Secretary will be responsible for arranging all meetings on behalf of Janus enterprise. The Chair will preside at all meetings of Janus enterprise and also chair meetings of the Management Committee. 
  • The Secretary will also be responsible for receiving and sending all correspondence on behalf of Janus enterprise and for producing minutes, agendas and resolutions for all meetings. 
  • The Treasurer will be responsible for keeping the accounts on behalf of Janus enterprise, receive and deposit all money raised on its behalf. He or she will be one of three signatories to the bank account. The Treasurer will also prepare the accounts to be audited and presented to the A.G.M.

Clause 6: Meetings

The Annual General Meeting will be held in March of each year. The Agenda for the meeting will include:

  • Presentation of the accounts.
  • Presentation of the Annual Report.
  • Accept the resignation of the outgoing Management Committee and elect a new one - this will include Officers.
  • Debate and decide on any resolutions for the meeting.
  • The Secretary will give a 21 day notice of the A.G.M. to all members. The notice will include the date, time, venue, agenda and estimated length of the meeting. It should also include any written resolution that has been received that requires a decision by the membership.
  • Written nominations for the management must be in the hands of the Secretary of the Management Committee at least 14 days before the A.G.M. If nominations exceed vacancies a secret ballot will be held.
  • All eligible members will be entitled to attend and vote at the A.G.M.
  • Members meetings will be held quarterly. Other meetings will be arranged according to need. At any meeting the rights and views of each individual shall be respected, and the meetings shall be conducted in a way that allows everyone to participate positively.

Clause 7: Finance

  • The funds of Janus enterprise including all grants, donations, contributions and bequest shall be paid into an account operated by the Management Committee in the name of the Janus enterprise with xxxx bank.
  • There will be at least two signatories, for the finance of Janus Enterprise.  At each meeting of the management committee, the Treasurer shall present a statement of accounts.
  • At the end of the financial year, the treasurer shall prepare final accounts showing the income and expenditure of Janus Enterprise for the year.
  • The financial year shall end on 31st August.
Clause 8: Annual Reports
  • At the end of the financial year, the management committee will prepare an annual report for the presentation at the AGM.

Clause 9: Alterations to the constitution

  • The constitution is subject to review by the management committee
  • Changes to the constitution need to be agreed by the vote of the management committee.